Blaine Kuehnert

Rachel M. Kim, Blaine Kuehnert, Alice Lai et al.

As Artificial Intelligence (AI) systems proliferate, the need for systematic, transparent, and actionable processes for evaluating them is growing. While many resources exist to support AI evaluation, they have several limitations. Few address both the process of designing, developing, and deploying an AI system and the outcomes it produces. Furthermore, few are end-to-end and operational, give actionable guidance, or present evidence of usability or effectiveness in practice. In this paper, we introduce a third-party AI assurance framework that addresses these gaps. We focus on third-party assurance to prevent conflict of interest and ensure credibility and accountability of the process. We begin by distinguishing assurance from audits in several key dimensions. Then, following design principles, we reflect on the shortcomings of existing resources to identify a set of design requirements for AI assurance. We then construct a prototype of an assurance process that consists of (1) a responsibility assignment matrix to determine the different levels of involvement each stakeholder has at each stage of the AI lifecycle, (2) an interview protocol for each stakeholder of an AI system, (3) a maturity matrix to assess AI systems' adherence to best practices, and (4) a template for an assurance report that draws from more mature assurance practices in business accounting. We conduct early validation of our AI assurance framework by applying the framework to two distinct AI use cases -- a business document tagging tool for downstream processing in a large private firm, and a housing resource allocation tool in a public agency -- and conducting six expert validation interviews. Our findings show early evidence that our AI assurance framework is sound and comprehensive, usable across different organizational contexts, and effective at identifying bespoke issues with AI systems.

Blaine Kuehnert, Nari Johnson, Ravit Dotan et al.

Documentation-based disclosure has become a central governance strategy for responsible AI, particularly in public-sector procurement. Tools such as model cards, datasheets, and AI FactSheets are increasingly expected to support accountability, risk assessment, and informed decision-making across organizational boundaries. Yet there is limited empirical evidence about how these artifacts are produced, interpreted, and used in practice. In this paper, we present a qualitative study of the GovAI Coalition FactSheet, a widely adopted transparency document designed to support AI procurement and governance in government contexts. Drawing on semi-structured interviews with vendors and public-sector practitioners, alongside a systematic analysis of completed FactSheets, we examine how FactSheets are used, what information they surface, and where they fall short. We find that FactSheets are asked to serve multiple and conflicting purposes simultaneously: showcasing vendor offerings, supporting evaluation and due diligence, and facilitating early-stage dialogue between vendors and agencies. These competing expectations, combined with the structural constraints of voluntary and public self-disclosure, limit the ability of FactSheets to function as standalone evaluation or risk-assessment tools. At the same time, our findings suggest that when understood as relational artifacts used to establish trust, shared understanding, and ongoing dialogue, FactSheets can help create conditions that support more meaningful disclosure and governance over time.