Cen Mia Zhao

Hanchen Su, Wei Luo, Wei Han et al.

We propose a practical approach by integrating Large Language Models (LLMs) with a framework designed to navigate the complexities of Airbnb customer support operations. In this paper, our methodology employs a novel reformatting technique, the Intent, Context, and Action (ICA) format, which transforms policies and workflows into a structure more comprehensible to LLMs. Additionally, we develop a synthetic data generation strategy to create training data with minimal human intervention, enabling cost-effective fine-tuning of our model. Our internal experiments (not applied to Airbnb products) demonstrate that our approach of restructuring workflows and fine-tuning LLMs with synthetic data significantly enhances their performance, setting a new benchmark for their application in customer support. Our solution is not only cost-effective but also improves customer support, as evidenced by both accuracy and manual processing time evaluation metrics.

Yisha Wu, Cen Mia Zhao, Yuanpei Cao et al.

We introduce an incremental summarization system for customer support agents that intelligently determines when to generate concise bullet notes during conversations, reducing agents' context-switching effort and redundant review. Our approach combines a fine-tuned Mixtral-8x7B model for continuous note generation with a DeBERTa-based classifier to filter trivial content. Agent edits refine the online notes generation and regularly inform offline model retraining, closing the agent edits feedback loop. Deployed in production, our system achieved a 3% reduction in case handling time compared to bulk summarization (with reductions of up to 9% in highly complex cases), alongside high agent satisfaction ratings from surveys. These results demonstrate that incremental summarization with continuous feedback effectively enhances summary quality and agent productivity at scale.

Cen Mia Zhao, Tiantian Zhang, Hanchen Su et al.

We introduce an Agent-in-the-Loop (AITL) framework that implements a continuous data flywheel for iteratively improving an LLM-based customer support system. Unlike standard offline approaches that rely on batch annotations, AITL integrates four key types of annotations directly into live customer operations: (1) pairwise response preferences, (2) agent adoption and rationales, (3) knowledge relevance checks, and (4) identification of missing knowledge. These feedback signals seamlessly feed back into models' updates, reducing retraining cycles from months to weeks. Our production pilot involving US-based customer support agents demonstrated significant improvements in retrieval accuracy (+11.7% recall@75, +14.8% precision@8), generation quality (+8.4% helpfulness) and agent adoption rates (+4.5%). These results underscore the effectiveness of embedding human feedback loops directly into operational workflows to continuously refine LLM-based customer support system.